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Student/Intern/Trainee Housing Program

Home Student/Intern/Trainee Housing Program

PROGRAM ELIGIBILITY

To be eligible for housing at Webster Apartments, students, interns & trainee applicants must provide documentation which meets the below criteria:

  • Female
  • 18 Years or Older
  • Enrolled in a/an:
    • Undergraduate program at a college or university
    • Trade, technical and other school program (ie: performing arts, cosmetology, photography, culinary, etc.)

– OR  –

    • Employed as or received an offer for an internship, traineeship, fellowship, clerkship, etc.

 

LENGTH OF STAY

The Webster Apartments offers guests the convenience of flexibility on their length of stay.  

  • In accordance with the mission of the organization, all new reservations require a minimum stay of 4 weeks. After the first 4 weeks, guests may stay month-to-month for a maximum of 5 years (cumulative) pending they remain eligible.
  • The Webster Apartments does not issue lease agreements. During the application process, applicants will specify an approximate checkout date. This date is used to verify the applicant meets the minimum length of stay requirement and to confirm availability for their entire length of stay.
  • All guests are required to submit a checkout notice to Guest Services at least 8 weeks prior to their departure date to avoid a fee.

 

ROOMS

Webster offers private guest rooms which are fully furnished and include an in-room sink and medicine cabinet.  Room furnishings include:

  • A twin bed with protective covers on the box spring and mattress, dresser, desk, bookshelf, accent chair, area rug, window coverings, wall-mounted fan and light fixtures, and, in-room closet with digital safe and 10 hotel-style hangers.

Note: Towels and bedding (sheets, blankets, pillows) are not supplied but may be purchased at the Front Desk upon arrival.

RATES

 

Webster’s Room & Board rate for students/interns/trainees is $715* bi-weekly.  Room & Board is billed bi-weekly (every other week) after the guest’s first 4-week stay.

*Rates are subject to change based on eligibility classification and/or a cost of living adjustment.

 

 

PAYMENTS/BILLING

Application Process

  • After submitting an application, all eligible applicants will be required to make a $500 payment towards their room & board balance to secure their reservation and receive a confirmation for their stay. 

Pre-Arrival

  • Prior to arrival, applicants are required to pay their initial room & board (first 4-weeks), the one-time amenity fee ($215), and, if applicable, air conditioner rental fee in full.
  • The room & board balance plus the one-time amenity fee ($215) is due at least 8 weeks prior to check-in. For applicants with a check-in date within 8 weeks, this payment will be due immediately upon receiving a confirmation letter.

 

After Arrival

  • All guests are invoiced for room & board bi-weekly (every other week) on Mondays for 14 nights of room & board beginning the FOLLOWING Monday.
    • Example:
      • Guests are invoiced on Monday, October 14, 2019 for the 14-night billing period of October 21, 2019 through November 3, 2019
      • Guests are then billed on October 28, 2019 for the 14-night period beginning on November 4, 2019.
    • Approximately 2 weeks after arrival, new guests may receive a partial invoice to get their payments caught up to Webster’s regular bi-weekly billing cycle.

 

APPLICATION PROCESS

  • Prior to applying, applicants must confirm they meet the eligibility requirements and have reviewed all policies regarding pre-arrival payments and cancelling your reservation.
    • Interns and Trainees must have an internship/traineeship offer letter from their internship employer or Training/Internship Placement plan (DS-7002) PRIOR to applying as it is required to upload this document to the application and will not be able to save and return to complete the application at a later time.
    • Students must have proof that they are enrolled in courses or a program at a college, university or trade school valid government ID PRIOR to applying as it is required to upload this document to the application and will not be able to save and return to complete the application at a later time.

 

  • Secure your Guarantor 
    • To ensure you do not hold up your application review process, secure your guarantor and have them get started on their application!
    • See “Step 2” for more information.  
  • COMPLETE the Student/Intern/Trainee Housing Application and upload the required eligibility verification documents listed below:
    • PROOF OF ENROLLMENT or EMPLOYMENT:
      • STUDENTS: Provide documentation from the Office of the Registrar that you are enrolled in the upcoming semester.  This can be in the form of an email, letter from the Office of the Registrar or your academic counselor.
      • INTERNS/TRAINEES,ETC.: Webster accepts a variety of documents to verify your internship. See Accepted Forms of Employment Eligibility Verification Documents for more information.
    • IDENTIFICATION: Provide a copy of government issued I.D. (i.e.: Passport) for verification of your date of birth and gender.
  • SUBMIT your application for review.

 

 GUARANTORS

  • Your Guarantor must complete the Guarantor Application and fill in and complete pages 1 through 4 of the Guarantor Agreement and bring the Acknowledgement (page 5) to be notarized
    • Guarantors will need to provide proof of income:
      • Two (2) most recent consecutive pay stubs OR
      • Most recent tax return (must be prepared by an accredited Tax Firm and/or a CPA/Financial Advisor unless you are self-employed) – First two pages only, showing adjusted gross income
    • The Guarantor Agreement & Acknowledgement must be completed, signed, notarized, and uploaded to the Guarantor Application prior to being approved to stay at Webster Apartments.  Your application will not be processed unless this document has been provided
    • NOTE:  Guarantor Agreement cannot be accepted via email.  Guarantor is required to upload the Guarantor Agreement on the Guarantor application.
  • All applications will be reviewed by Webster’s Admissions Department within 2-3 business days.
  • Applicants with incomplete applications will receive a request for additional information before moving on to the credit and background report process.
  • Applicants who do not meet all of the intern eligibility requirements will be deemed ineligible and notified via email by Webster’s Admissions Department.
  • Applicants who meet all of Webster’s eligibility requirements will receive a pre-approval letter via email indicating that a room is being placed on a temporary hold for the applicant’s requested date of check-in.
  • The pre-approval letter will include the applicant’s check-in date and explanation of all pre-arrival monies due to include the room & board balance covering the first 4 weeks of stay.
  • To secure the reservation, the applicant will be required to make a $500 payment towards their room & board balance within 5 days or the room hold will be cancelled.
  • If the applicant cancels the reservation before arrival, a cancellation fee may apply.
  • Within 2-3 business days of receipt of the $500 payment to secure the reservation, the applicant will receive a formal confirmation letter confirming their reservation and outlining their pre-arrival balance due AT LEAST 8 weeks prior to check-in.
  • The pre-arrival balance will reflect their room & board balance less the $500 payment made plus the one-time amenity fee charge of $215.
  • The pre-arrival balance payment may be made any time after receiving this letter but MUST be received at least 8 weeks prior to check-in.
  • Failure to remit this payment 8 weeks prior to check-in may result in a cancellation of the reservation.
  • If the applicant cancels the reservation before arrival, a cancellation fee may apply.